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ELIGIBLE AREA
ROMANIA
SERBIA

GLOSSARY



Acceding/accession countries
(see also 'Candidate countries')

Source: DG Enlargement Website

Account management
The account management of the programme gathers together the different management acts entrusted to the Paying Authority during the programme.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Additionality
One of the Structural Funds' four principles which were strengthened by the revised regulations adopted in July 1993. It means that Community assistance complements the contributions of the Member States rather than reducing them. Except for special reasons, the Member States must maintain public spending on each Objective at no less than the level reached in the preceding period.
Source: DG Regional Policy - INFOREGIO Website - glossary

Advance
Prior to any provision of an invoice, and thus any payment, the programme Monitoring Committee can grant payment of an advance of the structural funds contribution to the final beneficiary of a project. The Paying Authority must take this into account in the framework of management of funds in the course of the programme and at the time of the next payment made to the final beneficiary.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Aid
Aid shall mean any measure fulfilling all the criteria laid down in Article 87(1) of the Treaty.
Source: Commission Regulation (EC) No 70/2001 of 12 January 2001, Article 2

Gross aid intensity
'Gross aid intensity' shall mean the aid amount expressed as a percentage of the project's eligible costs. All figures used shall be taken before any deduction for direct taxation. Where aid is awarded in a form other than a grant, the aid amount shall be the grant equivalent of the aid. Aid payable in several instalments shall be discounted to its value at the moment of granting. The interest rate to be used for discounting purposes and for calculating the aid amount in a soft loan shall be the reference rate applicable at the time of grant.
Source: Commission Regulation (EC) No 70/2001 of 12 January 2001, Article 2

Net aid intensity
'Net aid intensity' shall mean the aid amount net of tax expressed as a percentage of the project's eligible costs.
Source: Commission Regulation (EC) No 70/2001 of 12 January 2001, Article 2

State aids
European Governments are obliged to comply with EC rules when giving public subsidies for commercial activities trading within the European Community. These subsidies are known as ‘State Aids’.
Source: INTERREG IIIA Programme Wales - Ireland, CIP pp.239 ff.

Annual implementation report (see 'Report')

Annual reports (see 'Report')

Appeal

Amicable appeal
Procedure allowing the Managing Authority to address the project promoter in pre-litigation to request repayment of unjustified expenditure. This procedure can also concern the project promoter who has been notified of unjustified expenditure. He/she can generally contest this decision before the administrative authority (or other institution depending on the legal nature of the Managing Authority) concerned, the one that has notified him/her of the unjustified expenditure or, if necessary, his/her superior in the framework of a hierarchical appeal.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Litigious appeal
In case of failure of the amicable recovery procedure, a new phase begins before the competent court (that of the Managing Authority). This phase can be preceded by a prior intervention of the public accountant who can seize the sum in question without consultation.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Archiving
Archiving of documents of a dossier selected for structural funds is an obligation. Documents must be conserved by a single service for at least ten years after completion of the project and three years after the final payment of Community funds in the name of the programme concerned.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Audit
An inspection of the systems and financial records of a project to confirm the accuracy, reliability and eligibility of funding claims.
Source: Good Practice INTERREG III FLC systems, INTERACT Point Tool Box, 2006

Audit Authority
A body operationally independent of the Managing Authority and the Certifying Authority designated by the Member State for each operational programme and responsible for verifying the sound operation of the management and control system.
Source: 2007-13 - Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 - Article 59

Audit guidelines
Guidelines for the auditors on the requirements in the context of audit certification and on the scope of the auditor’s work. The guidelines also provide information concerning the rules that apply to INTERREG Programmes.
Source: Good Practice INTERREG III FLC systems, INTERACT Point Tool Box, 2006

Audit trail
Document retracing all stages of a programme within the framework of a CIP INTERREG and, notably, reciprocal responsibility of all actors. Quality controls are rightly designed to test regularly good functioning of the system put in place. To be sufficient, an audit trail must allow certified summary accounts, notified to the European Commission, to be gathered together with statements of expenses and documentary proof thereof and to control the attribution and transfer of the Community and national funds available.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

System audit
This audit is a check carried out with the aim of highlighting systematic dysfunctions (or errors) that can appear in the context of the management of a programme and are likely to reoccur. This audit allows the identification of errors.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

B

Beneficiary

An operator, body or firm, whether public or private, responsible for initiating and/or implementing operations. In the context of aid schemes under Article 87 of the Treaty, beneficiaries are public or private firms carrying out an individual action and receiving public aid.
Source: 2007-13 - Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 - Article 2

Budgetary control
Inspection process for project expenses that can occur either during the course of the project or at the end to verify the appropriateness of expenses in relation to the budget initially approved.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Business Support

Funding which is available for the development of existing businesses especially Small and Medium Sized Enterprises (SMEs). This aims to foster sustainable business development by encouraging innovation and enterprise, removing barriers to growth, providing high quality business support including facilitating the successful exploiting of new and emerging technology.
Source: INTERREG IIIA Programme Wales - Ireland, CIP pp.239 ff.


C

Call (for proposals)
The official communication to potential project applicants to present proposals and the way to do it, regardless the system and procedure of this communication.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Candidate countries (see also 'Acceding/accession countries')
This status currently applies to Croatia, the Former Yugoslav Republic of Macedonia* and Turkey. Croatia and Turkey are two candidate countries with which accession negotiations have started (in October 2005). The former Yugoslav Republic of Macedonia is a candidate country with which accession negotiations have not started yet. The European Council granted the former Yugoslav Republic of Macedonia the status of a candidate country in December 2005.
Source: DG Enlargement Website

CARDS
Community Assistance for Reconstruction, Development and Stabilization adopted in 2000 with the Council Regulation (EC) No 2666/2000 of 5 December 2000. The programme’s wider objective is to support the participation of the countries of the Western Balkans (Albania, Bosnia and Herzegovina, Croatia, Serbia including Kosovo, Montenegro, under United Nations Security Council Resolution 1244 of 10 June 1999, and the former Yugoslav Republic of Macedonia) in the Stabilization and Association Process (SAP). SAP seeks to promote stability within the region whilst also facilitating closer association with the European Union. A key element of the SAP, for countries that have made sufficient progress in terms of political and economic reform and administrative capacity, is a formal contractual relationship with EU in the form of a Stabilisation and Association Agreement.
Source: DG Enlargement Website

Certificate of expenses

Carried out by the Paying Authority, the certificate of expenses is based on expenses effectively paid and justified by final beneficiaries.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 200
5


Certificate of service rendered (see also 'Control on service rendered or first level control')
The certificate of service rendered for the expenses presented by the final beneficiaries is delivered by the Managing Authority to the Paying Authority and is necessary for payment of Community funds.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Certifying Authority
A body or local, regional or national authority designated by the Member State to certify declarations of expenditure and applications for payment before they are sent to the Commission.
Source: 2007-13 - Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 - Article 59

Closure (see also 'Final declaration')
The dates for closure of each programme are stated in the Decision of the Commission carrying approval of the SPD (Single Programming Document) or CIP. The dates concerned for each programme are the deadline for eligible expenses, the deadline for receipt by the European Commission of the final report and the deadline for request of the final balance.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Cohesion Fund
The Cohesion Fund is a structural instrument that helps Member States to reduce economic and social disparities and to stabilise their economies since 1994. The Cohesion Fund finances up to 85 % of eligible expenditure of major projects involving the environment and transport infrastructure. This strengthens cohesion and solidarity within the EU. Eligible are the least prosperous member states of the Union whose gross national product (GNP) per capita is below 90% of the EU-average (since 1/5/2004 Greece, Portugal, Spain, Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia and Slovenia). For the Cohesion Funds EUR 15.9 billion (in 2004 prices) are available for the years 2004-2006. More than half of the funding (EUR 8.49 billion) is reserved for the new Member States.
Source: DG Regional Policy - INFOREGIO Website

Commitment
At project level, it is a binding legal and financial agreement relating to delivery of project.
Source: INTERREG IIIA Programme Wales - Ireland, CIP pp.239 ff.

Community Initiative Programme (CIP)
Programme document describing the background of the programme, as well as the programme’s objectives, priorities and measures, financing and implementation. The document is approved by the European Commission.
Source: INTERREG IIIC Website

Community initiatives
There are four specific Community initiatives looking to support within the structural funds framework cross-border, transnational and interregional (INTERREG III) cooperation, rural development (LEADER+) promotion of new practices to fight against all forms of discrimination and inequality in access to the employment market (EQUAL) and economic and social regeneration of crisis towns and suburbs in order to promote sustainable urban development (URBAN II).
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Community Support Framework (CSF)
The document approved by the Commission, in agreement with the Member State concerned, following appraisal of the plan submitted by a Member State and containing the strategy and priorities for action of the Funds and the Member State, their specific objectives, the contribution of the Funds and the other financial resources. This document shall be divided into priorities and implemented by means of one or more operational programmes.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

Compatibility
The principle of compatibility stipulates that operations funded by structural funds must respect Community regulations and policies such as environmental protection, promotion of equal opportunity, promotion of new technologies and the free market.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Concentration of structural funds (see also 'Structural Funds')
This principle aims at sharing out structural funds over a limited number of priority objectives that are structural development and adjustment of slow-developing regions, economic and social redevelopment of areas with structural difficulties and adoption and modernisation of the training and employment education system and policies.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Control

Controller
Certified private controller that carries out the First Level Controls on behalf of the project partner or the public authority in charge of the controls. Or, Authorised and competent person within the organisation that carries out the First Level Controls either within the partner organisation or the public authority in charge of the controls.
Source: Good Practice INTERREG III FLC systems, INTERACT Point Tool Box, 2006


Control on service rendered or first level control (see also 'Certificate of service rendered')
Basic control carried out by the Managing Authority on the eligibility and regularity of operations funded by the structural funds concerned. The control on service rendered covers all expenses: it is the foundation of the entire inspection system and is the main guarantee of the feasibility of expenses for the European Commission. It seeks to verify the reality and physical conformity of the operation with what was predicted, the reality and eligibility of expenses incurred and the respect of the prior financial plan.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Second level control
The implementation of second level controls is done under the responsibility of the MA of the programme. These are undertaken by an independent department from those that carry out the instruction and monitoring of projects. This type of check can also be externalised by decision of the MA. The 5% control procedures cover both a control of the management and monitoring of the dossier by the instruction service as an on-the-spot check on the premises of the beneficiary. These checks are discussed before the report is finalised (Regulation (EC) No 438/2001, Article 10).
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

Third level control
Procedure carried out at national level by the Court of Auditors or any other national body chosen by the Member State. This control allows the quality of the management of the programme to be assessed. There is also a fourth level control at European Commission and European Court of Auditors level.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

Conventional payment period
Period set in the Agreement between the Managing and Paying Authorities setting the maximum due payment dates for Community funds by the Paying Authority to final beneficiaries.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

D

Decommitment

Term to cover the process by which the funding to a programme is reduced by the amount of a commitment of funds that is not paid out or claimed by the end of the second year after the commitment is made. This is a real loss of EC funds from the programme.
Source: INTERREG IIIA Programme Wales - Ireland, CIP pp.239 ff.

Descriptive documents
(see 'Subsidy contract')


Dossier for management of payments (see 'Payment')

E

Environmental report (see 'SEA (Strategic Environmental Assessment) Directive')

EQUAL (see also 'Community initiatives')
Transnational cooperation to promote new means of combatting all forms of discrimination and inequalities in connection with the labour market.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 20


EU regional policy
Important Community policy (35% of the EU budget) that seeks to reduce regional disparities and support less favoured people. The objective of EU regional policy is to promote the reduction of regional disparities, even development of European regions, fight against unemployment, improving work force qualifications and stimulating the spirit of enterprise.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

European Commission
This is the Community Executive, which initiates policies and monitors their application.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

European Grouping of Territorial Cooperation (EGTC)
A cooperation instrument at Community level for the creation of cooperative groups in Community territory, invested with legal personality, in order to overcome the obstacles hindering territorial cooperation. Recourse to an EGTC should be optional.
Source: 2007-13 - Regulation (EC) No 1082/2006 of the European Parliament and of the Council of 5 July 2006

European Regional Development Fund (ERDF)

The ERDF is intended to help reduce imbalances between regions of the Community. The Fund was set up in 1975 and grants financial assistance for development projects in the poorer regions. In terms of financial resources, the ERDF is by far the largest of the EU's Structural Funds.
Source: DG Regional Policy - INFOREGIO Website - glossary

European Territorial Cooperation Objective
This is the name of the mainstream Objective that will succeed to the Community Initiative INTERREG III for the 2007-2013 period. As with INTERREG, this new Objective will include programmes covering the three existing Strands: cross-border, transnational, and interregional.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

Evaluation - At programme level

Ex-ante evaluation
The ex-ante evaluation, carried out before adoption of the programme, is based on situational or environmental indicators to determine needs and consequently the intervention objectives as well as the programming strategy.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Ex-post evaluation

Carried out after closure of the operations, this evaluation allows evaluation of the impact of the programme in terms of variable statistics.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Mid-term evaluation
This evaluation, carried out in 2003 by external experts contracted by each INTERREG programme, transcribed at the half-way point the implementation conditions, the state of progress and the results of the programme. It allowed the programmed monitoring system to be enriched. This evaluation was updated during the course of 2005 (Mid-term evaluation’s update).
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Evaluation - At project level

Evaluation Summary Report
Document to be sent to project applicants including the results of the evaluation, as well as general comments from the evaluators.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Operational evaluation
A part of the evaluation process that assesses the viability and the feasibility of the proposal, as well as its profitability, not in monetary terms, but in terms of resources used vs. results obtained.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Project evaluation/assessment
The process of reviewing the project proposals, according to the procedure and criteria established, their scoring and ranking, including the rejection of any proposals that do not comply with the requirements.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Strategic evaluation
A part of the evaluation process that assesses if proposals are relevant to the priorities and measures of the specific INTERREG programme and specific call. It takes into account whether proposals fit properly into the political, geographical, socio-economic and cultural environments where they will be developed, and if the partners in the project consortium are the right ones to pursue the objectives defined.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Expenditure


Eligibility of expenditure

Community rules to be respected to guarantee equitable implementation of European structural funds. The eligibility of expenses to the Community rules allows them to be taken into account on behalf of the structural funds concerned. The inspection on the eligibility of expenses is essentially made at the time of the control on service rendered.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Eligible costs/expenditure
Project expenditure that meets the criteria set out in the Regulations and the Implementation Rules. It is the expenditure on which grant is paid.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Eligible expenditure

Expenditure by partners involved with the implementation of a project that can be reimbursed from funding allocated under the subsidy contract.
Source: Good Practice INTERREG III Partnership Agreement Handbook, INTERACT Point Tool Box, 2005
Expenditure Actually Incurred

Relates to payments effected by the final beneficiaries, supported by receipted invoices or accounting documents of equivalent probative value.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Ineligible expenditure

Expense presented for repayment on behalf of ERDF not having respected the conditions of attribution set out in the grant offer letter or in the bilateral agreement/subsidy contract (Cf. controls on service rendered).
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Public expenditure
Any public contribution to the financing of operations whose origin is the budget of the State, of regional and local authorities, of the European Communities related to the Structural Funds and the Cohesion Fund and any similar expenditure. Any contribution to the financing of operations whose origin is the budget of public law bodies or associations of one or more regional or local authorities or public law bodies within the meaning of Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts9 shall be regarded as public contribution.
Source: 2007-13 - Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 - Article 2

Selection/sample of expenditure (see also 'Control on service rendered or first level control')
Inspection technique that, within the framework of the control on rendered service when the volume of invoices appears to high in view of the inherent risk of the dossier, allows the single service to proceed to a survey control of the expenses documents; this exceptional practice must be justified by the single service and its methods are given in the certificate of service rendered.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Summary expenditure table

This table, produced by the final beneficiary, is compulsorily annexed, with the certificate of work done by the Managing Authority, to the paying order that it sends to the Paying Authority.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Unjustified expenditure (see also 'Irregularities')
Sum that is the object of a recovery procedure because the expense in question is irregular.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Unproven expenditure
Expense presented for repayment on behalf of ERDF whose character cannot be proven (for example, copy of a cheque without a bank statement proving disbursement).
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


F

Final declaration (see 'Closure')
The Member State shall present to the Commission, when the programme is wound up, a declaration drawn up by a person or department having a function independent of the designated Managing Authority. This declaration shall summarise the conclusions of the checks carried out during previous years and shall assess the validity of the application for payment of the final balance and the legality and regularity of the transactions covered by the final certificate of expenditure. The Member States may attach their own opinion to this certificate if they consider it necessary.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 38

Financial engineering
All of the financial techniques that allow the objectives of financing, valorisation, investment, and management of the portfolio to be undertaken for a firm, or more generally, for an investor. In the context of INTERREG, this could be financing of venture capital for SMEs, for example.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

Financial report (see 'Report')

Financing plan
The financing plan is carried out by the final beneficiary and approved by the programming Committee and constitutes one of the contractual elements to be respected.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

First level control (see 'Control on service rendered or first level control')

Fraud (see also 'Irregularities')
Intentional breach of the rules on Community expenditures. It is to be noted that the recovery procedure for unjustified expenses does not automatically and only concern fraudulent expenses.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

G

Global grant (see also 'Overall subvention')
That part of assistance the implementation and management of which may be entrusted to one or more approved intermediaries in accordance with Article 27(1), including authorities, regional development bodies or nongovernmental organisations, used preferably to assist local development initiatives. The decision to employ a global grant shall be taken in agreement with the Commission by the Member State or, in agreement with the Member State, by the Managing Authority.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

Grant offer letter
(see 'Subsidy contract')


Gross aid intensity (see 'Aid')

Guide for Evaluators (see also 'Evaluation - At project level')
Set of documents, forms and guidelines that group all the information, requirements and forms needed to undertake a project evaluation/assessment properly. It is addressed to project evaluators.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Guide for Project Applicants
Set of documents, forms and guidelines that group all the information, requirements and forms needed to prepare a project application properly. It is addressed to project applicants.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

I

Impact (see also 'Impact indicators')
In Commission methodology impact is the principal basis for evaluating the success or otherwise of structural funds intervention. Global impacts include net job creation.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Independent expert
Persons without any direct involvement with programme design and management, monitoring and control of the calls and the projects.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Indicator
An indicator can be defined as the measurement of an objective to be met, a resource mobilised, an effect obtained, a gauge of quality or a context variable. An indicator should be made up by a definition, a value and a measurement unit.
Source: The New Programming Period, 2007-2013: Methodological Working Papers - Draft Working Paper "Indicators for monitoring and evaluation: a practical guide", 23 January 2006, p.5.

Financial indicators
Financial indicators are used to monitor progress in terms of the (annual) commitment and payment of the funds available for any operation, measure or programme in relation to its eligible cost.
Source: The New Programming Period, 2007-2013: Methodological Working Papers - Draft Working Paper "Indicators for monitoring and evaluation: a practical guide", 23 January 2006, p.6.

Impact indicators (see also 'Impact')
Impact indicators refer to the consequences of the programme beyond the immediate effects. Two concepts of impact can be defined:- Specific impacts are those effects occurring after a certain lapse of time but which are, nonetheless, directly linked to the action taken and the direct beneficiaries.- Global impacts are longer-term effects affecting a wider population.
Source: The New Programming Period, 2007-2013: Methodological Working Papers - Draft Working Paper "Indicators for monitoring and evaluation: a practical guide", 23 January 2006, p.6.

Output indicators

Output indicators relate to activity. They are measured in physical or monetary units (e.g. length of railroad constructed, number of firms financially supported, etc.).
Source: The New Programming Period, 2007-2013: Methodological Working Papers - Draft Working Paper "Indicators for monitoring and evaluation: a practical guide", 23 January 2006, p.6.

Resource or input indicators
Resource or input indicators refer to the budget allocated to each level of the assistance.
Source: The New Programming Period, 2007-2013: Methodological Working Papers - Draft Working Paper "Indicators for monitoring and evaluation: a practical guide", 23 January 2006, p.6.

Result indicators
Result indicators relate to the direct and immediate effect on direct beneficiaries brought about by a programme. They provide information on changes to, for example, the behaviour, capacity or performance of beneficiaries. Such indicators can be of a physical (reduction in journey times, number of successful trainees, number of roads accidents, etc.) or financial (leverage of private sector resources, decrease in transportation cost, etc.) nature.
Source: The New Programming Period, 2007-2013: Methodological Working Papers - Draft Working Paper "Indicators for monitoring and evaluation: a practical guide", 23 January 2006, p.6.

Ineligible expenditure
(see 'Expenditure')


Intermediate bodies
Any body or public or private service which acts under the responsibility of a Managing or Certifying Authority or which carries out duties on behalf of such an authority vis-à-vis beneficiaries implementing operations.
Source: 2007-13 – Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 – Article 2

INTERREG
(see also 'Community initiatives')

Cross-border, transnational and interregional cooperation intended to encourage the harmonious, balanced and sustainable development of the whole of the Community area.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 20


INTERREG III

Community initiative seeking to favour the harmonious and even development of European territory by encouraging cross-border cooperation (strand A), transnational cooperation (strand B) and interregional cooperation (strand C).
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Investment in intangible assets
(see also 'Aid')

‘Investment in intangible assets’ shall mean investment in transfer of technology by the acquisition of patent rights, licenses, know-how or unpatented technical knowledge.
Source: Commission Regulation (EC) No 70/2001 of 12 January 2001, Article 2

Investment in tangible assets (see also 'Aid')
‘Investment in tangible assets’ shall mean an investment in fixed physical assets relating to the creation of a new establishment, the extension of an existing establishment, or the engagement in an activity involving a fundamental change in the product or production process of an existing establishment (in particular through rationalisation, diversification or modernisation). An investment in fixed assets undertaken in the form of the takeover of an establishment which has closed or which would have closed had it not been purchased shall also be regarded as tangible investment.
Source: Commission Regulation (EC) No 70/2001 of 12 January 2001, Article 2

Irregularities (see also 'Recovery of unjustified expenditure')
Expenses produced within the framework of an operation that do not respect programme criteria and/or national and Community rules in force. The notion of irregularity does not solely concern established or presumed frauds. It covers everything having or likely to have an effect on the Community budget.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Signalling irregularities
Procedure aiming at, on the one hand, pointing out all unjustified expenditure, and on the other hand, if the Community share in question exceeds EUR 4 000, to notify the OLAF of this unjustified expenditure.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

ISPA (Instrument for Structural Programmes for pre-accession)
Like the Cohesion Fund, this instrument provides the countries which have applied for accession with part-financing for transport infrastructure projects to interconnect their networks and link with the trans-European network, as well as for environmental protection projects. It has funds amounting to EUR 1 040 million per year for the period from 2000 to the date of accession of each applicant country.
Source: DG Regional Policy - INFOREGIO Website - glossary


J


Joint Technical Secretariat (JTS)

The role of the Joint Technical Secretariat takes place upstream of the programme. It runs the territory of the programme and instructs on subsidy requests by final beneficiaries before submission of the dossier to the programming authorities.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

L

Lead Partner
(see 'Partner')


Lead Partner principle (see 'Partner')

Letter of intent to grant (see also 'Subsidy contract')
This letter of intent to grant a Community subsidy is addressed by the Managing Authority to the final beneficiary and allows the Paying Authority to create the dossier for managing payments.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

M

Managing Authority (MA)
An authority, or public or private national, regional or local body designated by the Member State, or the Member State itself when it carries out that task, to manage an operational programme.
Source: 2007-13 – Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 – Article 59

Match funding
The European structural funds meet only a proportion of the costs of any project. The remainder of the costs therefore has to be match funded from other national resources, which can be from both the public and private sectors.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

National match funding
Contribution to the financing of an operation emanating from a public authority and making up the national match funding that is necessary for payment of Community part (cf. principle of additionality).
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Maximum level of Community co-funding
According to the principle of additionality, the level of co-funding of Community funds is limited in range to allow for significant contribution of national match funding. The upper limits vary according to the type of programme envisaged.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Measure

The means by which a priority is implemented over several years which enable operations to be financed. Any aid scheme pursuant to Article 87 of the Treaty or any aid granted by bodies designated by the Member States, or any group of aid schemes or aid grants of this type or any combination thereof which have the same purpose and are defined as a measure.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

MEDA

The MEDA Programme is the principal financial instrument of the European Union for the implementation of the Euro-Mediterranean Partnership. The programme offers technical and financial support measures to accompany the reform of economic and social structures in the Mediterranean partners and it is implemented by DG EuropAid.
Source: European Commission – External Relations Website

Mid-term evaluation (see 'Evaluation - At programme level') [fr]

Monitoring Committee (MC)
The Monitoring Committee for each programme is notably responsible for giving its agreement for the Programme Complement before its transmission to the European Commission. It also approves all modifications to the Programme Document (SPD/CIP) or to the Programme Complement.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

N

National correspondents

The national correspondents of an INTERREG programme work in direct collaboration with the MA in assuring, in particular, the certification of expenses of the partners of the projects that arise in the territory for which they are responsible. Furthermore, they verify the national match-funding during the instruction phase of the projects applications and they play a role in relaying to the JTS information, animation and support in project generation and preparation.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

National match funding (see 'Match funding')

Neighbourhood Programmes (NPs)
Neighbourhood Programmes are cross-border and transnational cooperation programmes involving Member States of the European Union, candidate countries and their neighbours. They are aimed at helping authorities and organisations inside and outside the Union to work together to improve the economic and social conditions of the areas concerned and to address common challenges and opportunities for development.
Source: NP 2004-2006 Electronic newsletter No 3 – July 2005

Net aid intensity (see 'Aid')

New Member States
Former candidate countries that have completed negotiations and have become members of the European Union on 1 May 2004. These are Cyprus, the Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia and Slovenia.
Source: Phare glossary – DG Enlargement Website

O

OLAF
(European Anti-Fraud Office)

Community office in charge of detecting and putting an end to irregular or fraudulent expenses within the Community budget framework.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

OLAF description document

Electronic information document from the Managing Authority used to notify unjustified expenditure.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Operation

A project or group of projects selected by the Managing Authority of the operational programme concerned or under its responsibility according to criteria laid down by the Monitoring Committee and implemented by one or more beneficiaries allowing achievement of the goals of the priority to which it relates.
Source: 2007-13 – Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 – Article 2

Operational evaluation (see 'Evaluation - At project level')

Operational programme (see also 'Single Programming Document')
Document submitted by the Member State and adopted by the Commission as part of the strategic reference framework setting out a development strategy using a coherent set of priorities, to achieve which aid from a Fund, or, in the case of the "Convergence" Objective, the Cohesion Fund and the ERDF, will be sought.
Source: 2007-13 – Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 – Article 2

Operational programmes

Regional programmes coming from Community initiative programmes are registered in the operational programmes. They set action strategies within the framework of INTERREG III, URBAN II, EQUAL and LEADER+ and contain, notably, the strategies and priority axis of intervention for respective regional programmes as well as evaluation of expected impact.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Overall subvention (see also 'Global grant')
The overall subvention deals with all or part of the programme contents whose implementation has been conferred to one or more agreed intermediate bodies.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

P

Partner


Lead Partner
The Lead Partner has fully financial responsibility for the entire operation including all partners and is responsible for the proper reporting of progress to the respective Joint Technical Secretariat as also stipulated in the subsidy contract.
Source: Communication from the Commission to the Member States of 7 May 2001 C(2001) 1188 final

Lead Partner principle (LPP)
This is an important feature of INTERREG programmes. The Lead Partner takes the overall responsibility for the submission of the application form and of the implementation of the entire project in case of project approval. The Lead Partner is therefore responsible for the sound management of the project, ensures the delivery of outputs and organises the required audits and control activities. In case the Lead Partner originates from an EU Member State, it shall also be responsible for the financial management of the ERDF funds. If it originates from a non-EU Member State, the responsibility for ERDF funds is delegated to a partner from an EU Member State (ERDF LP), since only a project partner coming from a Member State is entitled to deal with ERDF-funding. The Lead Partner establishes lawful connections between project partners in order to define their mutual cooperation legally. It thereby also protects itself against contractual partners. The Lead Partner principle is employed in all INTERREG IIIB and IIIC programmes, but it is not present in all INTERREG IIIA programmes.
Source: Good Practice INTERREG III Application Pack Handbook, INTERACT Point Tool Box, 2006

Partner in charge of the operation
The quality of work of a project co-financed by structural funds is guaranteed by the final beneficiary who commits itself legally and financially to good execution of the project.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Project partners
Other organisations that, in addition to the Lead Partner, sign a Partnership Agreement and are involved with the implementation of a project.
Source: Good Practice INTERREG III Partnership Agreement Handbook, INTERACT Point Tool Box, 2005

Partnership
The principle of partnership marks out the close cooperation between the European Commission, the Member State concerned and the authorities participating according to the terms of Community regulation and following their designation by the Member State, in preparation and carrying out of programmes.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Paying Authority (PA)
One or more national, regional or local authorities or bodies designated by the Member States for the purposes of drawing up and submitting payment applications and receiving payments from the Commission. The Member State shall determine all the modalities of its relationship with the Paying Authority and of the latter’s relationship with the Commission.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

Paying order
The paying order for a share of Community funds to the final beneficiary is issued by the accredited signatory of the Managing Authority and states the eligibility or not of expenses. This paying order is transmitted to the Paying Authority, which is a guarantee that the Managing Authority has confirmed the eligibility of each expense.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Payment
The execution of payment is carried out by the Paying Authority that, after verifying that there are no risks of suspension or blocking, releases payment according to its own internal rules.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Dossier for management of payments

This dossier compiled by the Paying Authority for each project programmed incorporates all paying operations as well as the documents necessary for these operations like the convention between the Managing Authority and the final beneficiaries or the granting intention, the banking details of the final beneficiary, the paying order, the certificate of work rendered and the summary expenses table.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Final balance

ERDF contribution transferred to the final beneficiaries at the closure date of the programme (in most cases it corresponds to the last 5% of the ERDF grant, retained after closure of the projects). It is the financial settlement of the Community’s commitments, which can be transferred to the final beneficiaries once all procedures have been carried out to close the programme properly and if no automatic decommitment has been stated.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

Payment sub-file
The payment sub-file is compiled by the Paying Authority and gathers together all documents relating to a paying operation and notably the paying order, the certificate of service rendered and the summary expenditure table.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

People-to-People projects
People-to-People projects are projects that support and encourage the establishment of cooperation (through, for instance, the set up of cooperation networks) between communities and local/regional stakeholders on either side of the border in order to overcome specific development problems resulting from their relative isolation in the framework of national economies. Their aim is to bring communities in the border regions closer together and increase personnel and institutional capabilities for cooperation through networking and development of small scale economic, social and cultural activities.
Source: Good Practice INTERREG III Application Pack Handbook, INTERACT Point Tool Box, 2006

Phare
The Phare Programme was launched in 1989 following the collapse of the communist regimes in central and eastern Europe. It is intended to help these countries reconstruct their economies. Originally, it affected only Poland and Hungary but it has gradually been extended to cover thirteen central and eastern European countries today (Albania, Bosnia-Herzegovina, Bulgaria, the Czech Republic, Estonia, Former Yugoslav Republic of Macedonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia and Slovenia). For the period 1995-99, funding under Phare totalled roughly EUR 6.7 billion and covered fifteen sectors, the main five of which were: infrastructure (energy, transport, telecommunication); development of the private sector and assistance for businesses; education, training and research; environmental protection and nuclear safety; agricultural restructuring. At the same time, Phare is the main financial instrument for the pre-accession strategy for the ten central and eastern European countries (CEECs) which have applied for membership of the European Union. Since 1994, Phare's tasks have been adapted to the priorities and needs of each CEEC. The revamped Phare Programme with a budget of over EUR 10 billion for the period 2000-06 now has two specific priorities, namely: institution building financing investments. Following the proposals put forward by the Commission in its Agenda 2000 communication in July 1997, new forms of pre-accession aid have been added to that already provided by Phare. These are: structural measures to bring the level of environmental protection and of transport infrastructure development in the applicant countries closer to that of the European Union (Ispa) aid to agriculture (Sapard).
Source: DG Regional Policy - INFOREGIO Website - glossary

Potential Candidate Countries
(see also 'Candidate countries')

Albania, Bosnia and Herzegovina, Montenegro and Serbia, including Kosovo under United Nations Security Council Resolution 1244 of 10 June 1999 are potential candidate countries.
Source: DG Enlargement Website

Prejudice
Operation attacking the Community budget that is no longer executed in the rules.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Principles of subsidiarity and loyalty
Community principles conferring on Member States their share of responsibility for leading Community policies and to ensure respect for their execution rules by placing, for example, their public administrative and legal means in the service of Community institutions.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Priority
One of the priorities of the strategy in an operational programme comprising a group of operations which are related and have specific measurable goals.
Source: 2007-13 – Council Regulation (EC) No 1083/2006 of 11 July 2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation (EC) No 1260/1999 – Article 2

Programme Complement
The document implementing the assistance strategy and priorities and containing detailed elements at measure level, as set out in Article 18(3), drawn up by the Member State or Managing Authority and revised as necessary in accordance with Article 34(3). It is sent to the Commission for information.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

Programmed project
A programmed project is a project instructed by the Joint Technical Secretariat and selected by the Programming Committee and the Monitoring Committee.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Programming
The organising, decision-making and financing process carried out in a number of stages to implement on a multi-annual basis the joint action of the Community and the Member States to attain the objectives referred to in Article 1 of the Council Regulation.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

Progress Report (see 'Report')

Project
The activity for which funding is being sought under a particular priority. Projects are referred to in the Regulations as ‘operations’.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Project monitoring
Monitoring arrangements are designed to determine progress towards project outputs and involve the collection of data and other evidence relating to project performance.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Project partners
(see 'Partner')

Public equivalent body

Public equivalent body means any legal body governed by public or private law established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character , and having legal personality, and either financed, for the most part, by the State, or regional or local authorities, or other bodies governed by public law, or subject to management supervision by those bodies, or having an administrative, managerial or supervisory board, more than half of whose members are appointed by the State, regional or local authorities or by other bodies governed by public law.
Source: Council Directive 93/36/EEC of 14 June 1993

Public expenditure
(see 'Expenditure')


Q

Quality control of the Paying Authority
(see also 'Paying Authority (PA)')

This inspection covers the control of inspections carried out by the Managing Authority on the quality of reports by selective exam on the basis of a risk analysis of spending declarations established at the different levels concerned and on the upkeep of the auditing trail.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

R

Rate of projects approved

This refers to the ratio of the number of projects approved to the number of applications received/submitted.
Source: Good Practice INTERREG III Application Pack Handbook, INTERACT Point Tool Box, 2006

Rate of projects implemented
(1) It is the ratio of the amount of ERDF spent to the total amount of ERDF programmed. We use ‘spent’ rather than ‘committed’ because ERDF committed tends to be quite high (often reaches 100%) and does not reflect the actual money spent on implementation. Therefore, ERDF spent is a better proxy for the state of implementation that the programme has reached. (2) This can also be measured by the ratio of the number of projects completed to the number of projects approved. ‘Completed’ can be defined as projects that have completed their activities even if they have not received all the payment yet.
Source: Good Practice INTERREG III Application Pack Handbook, INTERACT Point Tool Box, 2006

Recovery of unjustified expenditure (see also 'Irregularities')
Procedure aiming at amicable or litigious recovery of Community aid unduly received.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Regional Framework Operations
(RFOs)

A regional framework operation is one of the three types of operations (with individual projects and networks) funded from INTERREG IIIC. It is composed of a group of regional authorities or equivalent bodies aiming at exchange of experience on methodology and project based activities.
Source: Website of the INTERREG IIIC Programme - glossary

Regional Programmes of Innovative Actions (RPIA)
Regional Programmes of Innovative Actions contribute to the development of innovative methods and practices that seek to improve the quality of interventions in line with Objectives 1, 2 and 3. These actions consist in studies of pilot projects and exchanges of experiences.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Report

Annual implementation report

This annual report, established by the Managing Authority, is examined and approved by the Monitoring Committee and sent to the European Commission. This report states the main results of the previous year of the programme. The Commission, upon receipt of the report, can address recommendations for adoption to the authorities concerned seeking to improve programme efficiency in monitoring or managing methods. Depending on the case, the Joint Technical Secretariat can request progress reports on a more regular basis.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Annual report
For multi-annual assistance, the Managing Authority shall submit to the Commission an annual implementation report within six months of the end of each calendar year and at the latest six months after the final date of eligibility of the expenditure. For all assistance to be implemented over a period of less than two years, the Managing Authority shall submit only a final report to the Commission. The programme Monitoring Committee shall examine each report before it is sent to the Commission.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Financial report

Part of the progress report. Lead Partners of operations have to submit a progress report to the respective Joint Technical Secretariat at the end of each reporting period. It contains a retrospective accounting of the total costs incurred during the reporting period.
Source: DG Regional Policy - INFOREGIO Website

Progress report
Comprised of the Activity Report and the Financial Report. It documents the progress of the operation and serves as payment request. Lead Partners of operations have to submit a progress report at the end of each reporting period to the Joint Technical Secretariat.
Source: DG Regional Policy - INFOREGIO Website

Rules of good financial management

Rules seeking to ensure good execution of the Community budget and, notably, transparency of expenses and effectiveness of inspections.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

S

SAPARD
(Support for Pre-accession Measures for Agriculture and Rural Development)

SAPARD aims to assist the candidate countries and prepare them for participation in the common agricultural policy and internal market on the basis of a wide range of adjustment measures relating to agricultural structures and rural development. These measures form part of the pre-accession strategy conducted under Accession Partnerships formed between the Commission and each of the candidate countries. With the accession of the first group of candidate countries, the Structural Funds and the Cohesion Fund will take over, depending on the capacity of the individual beneficiary countries to use the Community grants effectively.
Source: DG Regional Policy - INFOREGIO Website - glossary


Score
(see also 'Evaluation - At project level')

The result of assigning numerical values to the different criteria, according to their quality.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

SEA (Strategic Environmental Assessment) Directive
Directive 2001/42/EC of the European Parliament and of the Council of 27 June 2001 on the assessment of the effects of certain plans and programmes on the environment.
Source: Handbook on SEA for Cohesion Policy 2007-2013, Greening Regional Development Programmes Network, February 2006, p.6

Environmental report

The part of the Programming Document which contains the information produced within the SEA process. The general content of the Environmental Report is specified in Annex I of the SEA Directive and it should include information that may reasonably be required, taking into account:- current knowledge and methods of assessment;- the contents and level of detail in the plan or programme;- its stage in the decision-making process;- the extent to which certain matters are more appropriately assessed at different levels in that process in order to avoid duplication of the assessment.
Source: Handbook on SEA for Cohesion Policy 2007-2013, Greening Regional Development Programmes Network, February 2006, p.6

Selection/sample of expenditure (see 'Expenditure')

Signalling irregularities
(see 'Irregularities')


Single Programming Document
(see also 'Operational programme')

A single document approved by the Commission and containing the same information to be found in a Community support framework and Operational programme.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 9

State aid
(see 'Aid')


Strategic evaluation
(see 'Evaluation - At project level')


Structural Funds
The EU's Structural Funds are administered by the Commission to finance Community structural aid. They comprise the Guidance Section of the EAGGF for agriculture, the Regional Fund for structural aid under the regional policy, the Social Fund for social policy measures, and the Financial Instrument for Fisheries (FIFG). Financial support from the Structural Funds mainly goes to the poorer regions to strengthen the Union's economic and social cohesion so that the challenges of the single market can be met right across the EU.
Source: DG Regional Policy - INFOREGIO Website - glossary


Subcontractor

A third party that is assigned tasks to carry out on behalf of the partnership.
Source: Good Practice INTERREG III Partnership Agreement Handbook, INTERACT Point Tool Box, 2005


Subsidy contract
(see also 'Letter of intent to grant')

Contract between the Managing Authority and the operation's Lead Partner. It determines the rights and responsibilities of the Lead Partner and the Managing Authority, the scope of activities to be carried out, terms of funding, requirements for reporting and financial controls, etc.
Source: DG Regional Policy - INFOREGIO Website - glossary

Descriptive documents
Documents annexed to the bilateral agreement (subsidy contract) and precisely describing the financial and physical conditions for carrying out an operation co-funded by the ERDF.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Grant offer letter
Legal act by which the Managing Authority unilaterally notifies the project promoter of the Steering Committee’s favourable decision. This act commits the Managing Authority to payment of the ERDF programmed and the project promoter to general respect for national and Community rules of public financing and to respect for the rules specific to the programme pointed out to it when it submitted the request form. An alternative to notification of a subsidy grant is the bilateral signing of a subsidy contract.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005


Subsidy granting convention

Legal act signed by the Managing Authority and the final beneficiary setting reciprocal engagements concerning the use of Community co-funding on behalf of the project. This act bilaterally links the Managing Authority on payment of the ERDF programmed and the project promoter on general respect of national and Community rules of public financing and on rules specific to the programme pointed out to him when the request form was deposited.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Substantial net revenue
Revenue linked to the investment co-financed by ERDF, which amounts to at least 25% of the total cost of the co-financing.
Source: Study on Eligibility of expenditure in INTERREG III programmes, INTERACT Point Tool Box, 2006

Summary expenditure table
(see 'Expenditure')


Sustainable Development

Sustainable Development is usually defined as ‘development which meets the needs of the present without compromising the ability of future generations to meet their own needs’.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

SWOT analysis
The assessment of strengths, weaknesses, opportunities and threats.
Source: INTERREG IIIA Programme Wales – Ireland, CIP pp.239 ff.

Systematic dysfunction or systematic failing
(see also 'Irregularities')

This is structural dysfunction in the management of the programme and is likely, such as it is, to appear frequently. They are errors that appear in a regular fashion within the framework of a Community programme (for example, publicity failings) and can lead the European Commission, upon detection, to a systematic correction, that is to say, a contractual reduction of the ERDF share allocated to an INTERRREG programme. The statement of systematic failings must give rise to a quick correction and, if necessary, a modification of the audit trail in order to permanently improve its efficiency. Systematic corrections can, in addition to increasing the intensity of some inspection point or other of the audit trail, lighten other points if they turn out to be inefficient. The annual report produced by the Managing Authority will also cover an analysis of the systematic faults uncovered and the corrections made.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

T

Tacis

Launched by the EC in 1991, the Tacis Programme provides grant-financed technical assistance to 13 countries of Eastern Europe and Central Asia (Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kirghizstan, Moldova, Mongolia, Russia, Tajikistan, Turkmenistan, Ukraine and Uzbekistan), and mainly aims at enhancing the transition process in these countries.
Source: DG Regional Policy - INFOREGIO Website - glossary


Threshold
(see also 'Evaluation - At project level')

Numerical value that the score of a specific criterion or set of criteria must reach at least if a proposal is to be approved. If the threshold is not reached, the proposal should be then rejected.
Source: Good Practice INTERREG III Project Evaluation and Selection Manual, INTERACT Point Tool Box, 2006

Transition

Transition programmes
(see also 'New Member States')

Transition programmes are those INTERREG programmes that include new Member States and therefore a transition from Phare-CBC to INTERREG.
Source: Good Practice INTERREG III Application Pack Handbook, INTERACT Point Tool Box, 2006

Transition regions (see also 'New Member States')
Transition regions are those INTERREG regions that were previously funded by other cooperation instruments such as Phare-CBC. This is the case of the new Member States.
Source: Good Practice INTERREG III Application Pack Handbook, INTERACT Point Tool Box, 2006

Turnover funds
The turnover funds for the programme are made up of the initial advance paid by the European Commission to the Paying Authority. This advance at the beginning of the programme represents 7% of the sum total of Community credits destined for it.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

U

Unjustified expenditure
(see 'Expenditure')


Unproven expenditure (see 'Expenditure')

URBAN
(see also 'Community initiatives')

Economic and social regeneration of cities and of urban neighbourhoods in crisis with a view to promoting a sustainable urban development.
Source: Council Regulation (EC) No 1260/1999 of 21 June 1999, Article 20

V

Voluntary remittance
(see also 'Irregularities')

Request from a project promoter who considers he/she is responsible for an irregular expense so that he/she does not undergo a recovery procedure. If the Managing Authority agrees to the request, it will absorb the expense and compensate for it within the framework of the programme.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

Z

Zoning

For regionalised structural funds, Community aid is attributed to final beneficiaries according to a map of eligible zones for the duration of the programmes.
Source: Subsidy contract Handbook, INTERACT Point Tool Box, 2005

 
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